December 2020

Virtual Annual Board Meeting
December 8, 2020 @ 12:00 Noon
123 Kaufman, Linden, Texas 75563
Ross Hyde, Board Chairman • Dan ‘Lucky’ Boyd, CCAP, NCRMT, Executive Director
If you need assistance with physical accessibility to the meeting, please call 903-756-5596 x 201

1. Call Meeting to Order

2. Establishment of a Quorum

3. Approval of Minutes from 10/27/2020 µ

4. Approval of Agenda µ

5. Chairman’s Comments and Recognitions

6. Training/Presentations

      A. Eligibility Final Rule Training                 Misty Van Hooser
      B. 2021 Detailed Monitoring Questions        Misty Van Hooser

7. Committee Reports and Information

      A. Planning & Evaluation – No current report required
      B. Personnel – No current report required
      C. Finance – No current report required
      D. Executive – This committee meets only when necessary
      E. Nominating – No Current report required

F. By Laws- no meeting report at this time

The Chair may make changes to committee rosters and/or develop new committees.

8. Action Items

A. Seat new board member(s), if any µ

B. Approve Consent Agenda µ

1) Human Resources A B Report (OS 5.9)

2) Service Department Report and Transportation Report (OS 5.9)

            3) VSN Report (OS 5.9)

     C. Discuss and/or Approve Amendment to the ERSEA Operating Procedures – COVID-19 µ

D. Discuss and/or Approve Head Start Standard Operating Procedures – EHS Revision µ

E. Discuss and/or Approve Head Start Standard Operating Manuals – EHS Revision µ

F. Discuss and/or Approve Health Services Advisory Action Items µ

1. Physical Form

2. Head Start Enrollment Health History Form

3. Early Head Start Health History Form

4. Daily/Weekly/Monthly Duties

5. Asthma Action Plan for Home and School

6. Child Care Diabetes Medical Management Plan

7. Seizure Action Plan

G. Discuss and/or Approve Personnel Policy and Procedure Recruitment/Pre-Employment
Requirements #183 µ

H. Discuss and/or Approve TB Survey Form #206 µ

I. Discuss and/or Approve Update Disability Waiver Request Grant# 06CH011282/02 – 2020-2021
School Year µ

9. Staff Reports

   A. Financial Report 1.2.3.4.5.6.7..............................… (OS 8.7).……………….... Shelley Mitchell
     B. Head Start and PIR Report………………………… (OS 5.9) …………………Berny Harris
     C. Community Services and County Report....………… (OS 5.9) …………………Kisha Chambers

10. Executive Director’s Report

11. Discussion Items

A. Discuss Circle Assessment Wave 1 Fall 2020 Data

B. Discuss CLASS Fall 2020 Data

C. Discuss Data School Readiness Performance Fall 2020 Data

D. Discuss Parent, Family and Community Engagement Goals Fall 2020 Progress

E. Discuss Head Start Program Goals Fall 2020 Progress

12. Audience Comments

13. Executive Session

A. Consultation between the board and its attorney in those instances in which the board seeks the Attorney’s advice with respect to pending or contemplated litigation, settlement offers, and other matters where the duty of the attorney to his client requires confidentiality

B. Discussion with respect to the purchase, exchange, lease, or value or real property, negotiated contracts, and prospective gifts or donations to the organization, when such discussion, if made public, would have a detrimental effect on the negotiating position of the organization.

C. Discussion with respect to matters involving the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an officer or employee or to hear complaints or charges against such officer or employee, unless such officer or employee requests a public session.

D. Discussion with respect to any matter specifically made confidential by law or regulation. Any other exception available by state law

14. Required Action from Executive Session

15. Adjourn Board Meeting