November

Special Board Meeting
Thursday November 3, 2022 @ 12:00 Noon
Linden Community Center
301 East Houston, Linden Texas 75563
Rev. Ross Hyde, Board Chairman • Dan ‘Lucky’ Boyd, CCAP, NCRMT, Executive Director
If you need assistance with physical accessibility to the meeting, please call 903-756-5596 x 201

1. Call Meeting to Order

2. Establishment of a Quorum

3. Approval of Agenda 11/3/22 *

4. Approval of Minutes 9/27/22, 10/13/22, 10/25/22 *

5. Chairman’s Comments and Recognitions

6. Training/Presentations

A. Board Roles and Responsibilities – Berny Harris

7. Committee Reports and Information

      A. Planning & Evaluation – No current report required
      B. Personnel –No current report required
      C. Finance – No current report required
      D. Executive –No current report required
      E. Nominating –Committee Scheduled to meet at 11:30am, 11.3.2022, for slate of nominees for
                                2023 Board Officers

F. By Laws- No current report

The Chair may make changes to committee rosters and/or develop new committees.

8. Action Items

A. Seat new board member(s), if any*

Meagan Kirkland to be seated as appointee for LEDC

B. Approve Consent Agenda*

1) Head Start/EHS & PIR Reports………………. (OS 5.9).………..….…Berny Harris

2) Head Start Standard Operating Procedures……………………………..Berny Harris

3) Head Start Standard Operating Manuals & Forms ……………………..Berny Harris

4) Financial Policies, Procedures, and Financial Code of Conduct………..Berny Harris

5) Personnel Policies & Procedures……………………………………… Berny Harris

6) Job Descriptions…………………………………………………………Berny Harris

7) Updated Volunteer Rates………………………………………………..Berny Harris

8) 2023 Community Assessment Update…………………………………..Berny Harris

9) Disability Waiver Grant #06CH011282/04…………………………..…Berny Harris

10) County Services Report……..………………….(OS 5.9)…….… Michelle Morehead

11) Human Resource Report………………………..(OS 5.9)……………..Charlotte Hall

12) Payee Report………………………….………. (OS 5.9) ……….….Savannah Coates

13) Service & HS Transportation Reports……….... (OS 5.9) …....……….Tommy Hooper

9. Staff Reports

A. Financial-1.2.3.4.5.6.7.8.9.10.11……….………(OS 8.7) ….…...…….... Shelley Mitchell

10. Executive Director’s Report

11. Discussion Items

A. Fall 2022 Circle Assessment Data

B. Date of Annual Meeting in December

12. Audience Comments

13. Executive Session –

The board will enter executive session pursuant to Section 551.001(1)(2)(3)(J), and Section 551.074(1)(2) of the government code.

Entered Executive Session: Time
Motion

Second

Discuss continued employment or possible termination of the Executive Director

Adjourn Executive Session: Time
Motion
Second

A. Consultation between the board and its attorney in those instances in which the board seeks the Attorney’s advice with respect to pending or contemplated litigation, settlement offers, and other matters where the duty of the attorney to his client requires confidentiality
B. Discussion with respect to the purchase, exchange, lease, or value or real property, negotiated contracts, and prospective gifts or donations to the organization, when such discussion, if made public, would have a detrimental effect on the negotiating position of the organization.
C. Discussion with respect to matters involving the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an officer or employee or to hear complaints or charges against such officer or employee, unless such officer or employee requests a public session.
D. Discussion with respect to any matter specifically made confidential by law or regulation. Any other exception available by state law

14. Required Action from Executive Session

15. Adjourn Board Meeting