Community Services of Northeast Texas, Inc.
Head Start
Policy Council Meeting
Tuesday, October 22, 2019  9:15 am
Linden Administrative Offices
304 East Houston
Linden, Texas


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Invocation
1.    Call Meeting to Order
2.    Recognize New Policy Council Members
3.    Establishment of Quorum
4.    Approval of Agenda 
5.    Approval of Minutes
    a. Discuss and/or Approve Minutes from September 24, 2019
6.    Presentations/Professional Development
    A. Linden Head Start                                                       Carlin Johnson
7.    Reports
    A.    Financial Report........................................................Shelley Mitchell 
            a. Head Start Financial Report October 2019
            b. Credit Usage Report October 2019  
            c. CACFP Financial Report October 2019
    B.    Head Start Director...................................................Bernadette Harris
            a. Head Start Report October 2019
            b. PIR Report October 2019
    C.    Executive Director.....................................................Dan Boyd
 8. Committee Reports
    A. Appoint Committee Members

 9.    Action Items
    A.     Discuss and/or Approve Head Start Standard Operating Procedures
                a. Administrative Requirements
                b. Disability Services
                c. Education and Child Development
                d. ERSEA Policies
                e. Family and Community Engagement
                f. Financial Requirements
                g. Health Program Services
                h. Human Resources Management
                i. Program Governance
                j. Program Management and Quality Improvement
                k. Program Structure
                l. Protections for the Privacy of Child Records
                m. Transition Services
                n. Transportation

    B.    Discuss and/or Approve Head Start Standard Operating Manuals and Forms
                a. Education
                b. Family and Community Engagement
                c. Mental Health-Disabilities
                d. Nutrition
                e. On-going Monitoring
                f. Staff Development – Training
                g. Strategic Plan                

    C.    Discuss and/or Approve Financial Policies and Procedures including the Financial Code of Conduct
    D.    Discuss and/or Approve Personnel Policies and Procedures
    E.    Discuss and/or Approve Updated Volunteer Rates
    F.    Discuss and/or Approve PC By-Law
    G.   Discuss and/or Approve  Head Start Grant  06CH7174/05  moving $17,920 from the Personnel Line Item to the Equipment Line Item
    H.   Discuss and/ or Approve Job Descriptions

10.    Discussion Items
          A.  Discuss Circle Assessment Wave 1 2019
          B.  Discuss Frog Street Assessment Wave 1 2019
11.    Audience Comments
12.     Executive Session
    A. Training – Hiring and Terminations                  Bernadette Harris
    B. Personnel
        1. New hires and terminations
Discussion with respect to any matter specifically made confidential by law or regulation.  Topics may include, but are not limited to:  Approval of new hires, terminations, and employee matters of a confidential nature.
13.    Required Action from Executive Session
14.    Adjourn