Community Services of Northeast Texas, Inc.
Head Start
Policy Council Reports
Tuesday, October 25, 2022 9:00 am
Linden Community Building
301 East Houston
Linden, Texas

 
1.       Call Meeting to Order

2.       Recognize New Policy Council Members

3.       Establishment of Quorum

4.       Approval of Agenda

5.       Approval of Minutes for September 27, 2022

6.       Presentations

          A. Roles and Responsibilities                                     Bernadette Harris         

7.       Reports

A.    Financial Report                                                   Shelley Mitchell

a.     Head Start Financial Report October 2022

b.     Credit Usage Report October 2022

c.     CACFP Financial Report October 2022

B.    Head Start Director Report                                    Bernadette Harris

a.     Head Start/Early Head Start Report October 2022

b.     Head Start/Early Head Start PIR October 2022

C.  Executive Director Report                                     Dan Boyd

8.       Committee Reports

          A.  Appoint Committee Member(s)

B.    Committee Report

a.     Community Assessment Committee Report

9.       Action Items

A.    Discuss and/or Approve Head Start Standard Operating Procedures

a.     Administrative Requirements

b.     Disability Services

c.     Education and Child Development

d.     ERSEA Policies

e.     Family and Community Engagement

f.       Financial Requirements

g.     Health Program Services

h.     Human Resources Management

i.       Program Governance

j.       Program Management and Quality Improvement

k.     Program Structure

l.       Protections for the Privacy of Child Records

m.   Transition Services

n.   Transportation

B.    Discuss and/or Approve Head Start Standard Operating Manuals and Forms

a.     Contracted Teachers

b.     Education

c.     Emergency Plan

d.     Family and Community Engagement

e.     Health

f.       Mental Health-Disabilities

g.     Non-Federal Share

h.     Nutrition

i.       On-going Monitoring

j.       Recruiting and Hiring

k.     Staff Development – Training

l.       Strategic Plan

C. Discuss and/or Approve Financial Policies and Procedures including the Financial Code of Conduct

D. Discuss and/or Approve Personnel Policies and Procedures

E. Discuss and/or Approve Job Descriptions    

F. Discuss and/or Approve Updated Volunteer Rates

G. Discuss and/or Approve 2023 Community Assessment Update

H. Discuss and/or Approve Disability Waiver Grant #06CH011282/04

J. Discuss and/or Approve November/December Meeting for Wednesday, December 7, 2022

10.     Discussion Items

          A. Discuss Fall 2022 Circle Assessment Data

11.     Audience Comments

12.     Executive Session

          A.       Personnel

                 1. New hires and terminations

Discussion with respect to any matter specifically made confidential by law or regulation.  Topics may include, but are not limited to:  Approval of new hires, terminations, and employee matters of a confidential nature.

13.     Required Action from Executive Session

14.     Adjourn