Board
Meeting
October
26, 2021 @
12:00 Noon
304 E Houston St., Linden, Texas 75563
Rev. Ross Hyde, Board Chairman • Dan
‘Lucky’ Boyd, CCAP, NCRMT, Executive Director
If
you need assistance
with physical accessibility to the meeting, please call 903-756-5596 x
201
1. Call
Meeting to
Order
2.
Establishment of a
Quorum
3.
Approval of Minutes from
9/28/2021 µ
5.
Chairman’s
Comments and Recognitions
6.
Training/Presentations
A. Training -
Roles &
Responsibilities – Berny Harris, Head Start Director
7.
Committee Reports and Information
A. Planning
& Evaluation – No current report required
B.
Personnel – Report on
(Org. Std. compliance 7.1)-Michelle Morehead, Deputy Executive Director
C.
Finance – Report Ross
Hyde, Chairman
D.
Executive – This committee
meets only when necessary
E. Nominating
– Report Ross
Hyde, Chairman
F. By Laws- Report
on (Org. Std. compliance 5.3)-Michelle Morehead, Deputy Executive
Director
The
Chair may make changes to committee
rosters and/or develop new committees.
8.
Action Items
A. Seat new board member(s), if any µ
1)
Head Start
Report…&.. PIR…………….….……..
(OS
5.9).……………………Berny
Harris
2)
Early Head Start
Report…& PIR..…………………
(OS 5.9)
………......…...… Berny Harris
3) County Services
Report……………………………
(OS 5.9).………….......Heather
Humphries
4) Service Department
Report………………………...
(OS 5.9)
…………………Tommy
Hooper
5) HS Transportation
Report………………………….
(OS 5.9)
….…….……….
Tommy Hooper
6)
VSNReport………………………………………...
(OS 5.9) ……………
Kelsey Nickleberry
7)
Payee
Report……………………………………….
(OS 5.9)
……………………
Lauren Bean
8)
TBRA
Report…………………………………… (OS
5.9)……………………..Lauren
Bean
9)
Head
Start Standard Operating Procedures
(Approved Annually)
10)
Head Start Standard
Operation Manuals and Forms (Approved
Annually)
11) Financial Policies and
Procedures including the Financial Code of Conduct (Approved
Annually)
12) Personnel Policies and
Procedures (Approved Annually)
13) Job Descriptions (Approved
Annually)
14) 2022 Community Assessment Update
C.
Discuss/Approve Updated
Volunteer Rates µ
D.
Discuss/Approve Disability
Waiver Grant
#06CH011282/03 µ
E.
Discuss/Approve Signatory
Letter-Shelley Mitchell
for Banking Business µ
F.
Discuss/Approve CAP µ
G. Discuss/Approve CAP
Update
µ
H.
Discuss/Approve
Organizational
Standards µ
1.
OS 4.1 Mission Statement
2.
O S4.4 CAP Update
3. OS 5.3
Bylaws (reviewed
by Attorney)
4. OS 7.1 Personnel Policies (reviewed
by Attorney)
5. OS 8.10 Fiscal Policies
6. OS 8.11 Procurement Policy
7. OS 9.3 CAP
I. Discuss/Approve
Policy 724 – Workforce Wellness Policy µ
9. Staff Reports
A. Financial-1.2.3.4.5.6.7.8.9.10.11.……………….………
(OS 8.7) ….…...……......
Shelley Mitchell
B.
Human Resources
Report………....………………….….
(OS 5.9)
………………......Charlotte
Hall
10. Executive Director’s Report
A.
More CEAP Money
B.
Two HVAC Vendors
11. Discussion Items
A.
Discuss Fall 2021 Circle Assessment
Data
B.
Discuss Fall 2021 Frog Street AIM
Assessment Data – Hand out
12. Audience Comments
13. Executive Session
A.
Consultation between
the board and its attorney in those instances in which the board seeks
the
Attorney’s advice with respect to pending or contemplated
litigation,
settlement offers, and other matters where the duty of the attorney to
his
client requires confidentiality
B.
Discussion with
respect to the purchase,
exchange, lease, or value or real property, negotiated contracts, and
prospective gifts or donations to the organization, when such
discussion, if
made public, would have a detrimental effect on the negotiating
position of the
organization.
C.
Discussion with
respect to matters involving the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of an officer or
employee or to
hear complaints or charges against such officer or employee, unless
such
officer or employee requests a public session.
D.
Discussion with
respect to any matter specifically made confidential by law or
regulation. Any
other exception available by state law
14. Required Action from Executive Session
15. Adjourn Board Meeting