Community Services of Northeast Texas, Inc.
Head Start
Policy Council Meeting
Tuesday, October 24, 2023 9:00 am
Linden Administrative Offices
304 East Houston
Linden, Texas

Invocation

1.       Call Meeting to Order

2.       Recognize New Policy Council Members

3.       Establishment of Quorum

4.       Approval of Agenda

5.       Approval of Minutes for September 26, 2023

6.       Presentations

          A. Robert’s Rules of Order                                          Bernadette Harris   

7.       Reports

A.    Financial Report                                               Shelley Mitchell

a.    Head Start Financial Report October 2023

b.    Credit Usage Report October 2023

c.     CACFP Financial Report October 2023

B.    Head Start Director Report                               Bernadette Harris

a.    Head Start/Early Head Start Report October 2023

b.    Head Start/Early Head Start PIR October 2023

C.  Executive Director Report                                      Michelle Morehead

8.       Committee Reports

          A.  Appoint Committee Member(s)

B.    Committee Report

a.    Community Assessment Committee Report

b.    Health Services Advisory Committee is scheduled for November 1, 2023

c.     ERSEA Committee Meeting is scheduled for November 29, 2023

d.    School Readiness Committee Meeting is scheduled for December 7, 2023

9.       Action Items

A.    Discuss and/or Approve Head Start Standard Operating Procedures

B.    Discuss and/or Approve Head Start Standard Operating Manuals and Forms

C.   Discuss and/or Approve Financial Policies and Procedures including the Financial Code of Conduct

D. Discuss and/or Approve Personnel Policies and Procedures

          1. Including Update to Business Travel Expenses Personnel Policy #512

E. Discuss and/or Approve Job Descriptions    

F. Discuss and/or Approve Updated Volunteer Rates

G. Discuss and/or Approve 2024 Community Assessment Update

H. Discuss and/or Approve November/December Meeting for Tuesday, December 12, 2023

I.   Discuss and/or Approve Head Start/Early Head Start Continuation Grant #06CH011282/04 Requesting a Carry Over of Unobligated Balance

J. Discuss and/or Approve Martavius Jones as the Policy Council Liaison to the Board

10.      Discussion Items

          A. Discuss Fall 2023 Circle Assessment Data

11.      Audience Comments

12.      Executive Session

          A.       Personnel

                 1. New hires and terminations

Discussion with respect to any matter specifically made confidential by law or regulation.  Topics may include, but are not limited to:  Approval of new hires, terminations, and employee matters of a confidential nature.

13.      Required Action from Executive Session

14.      Adjourn