May 20, 2025 Board Meeting

Board Meeting

Tuesday, May 20, 2025 @ 12:00 Noon
510 Bonham, Jefferson, Texas 75657
Cecelia Huff, Board Chairperson
Michelle Morehead, CCAP, NCRT, NCRI, Chief Executive Officer
f you need assistance with physical accessibility to the meeting, please call 430-218-8277

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1. Call Meeting to Order

Board Meeting

1. Call Meeting to Order

2. Establishment of a Quorum

3. Approval of Agenda 5/20/2025*

4. Approval of Minutes 4/22/2025*

5. Chairman's Comments and Recognitions - Birthdays: DR- May 1st

6. Training
Public Meetings - Karen Keith, TDHCA
7. Committee Reports and Information

Planning & Evaluation - Committee met on April 10, 2025.
Personnel - Committee met on April 10, 2025.
Finance - Committee met on April 10, 2025.
Executive -This Committee meets only when necessary.
Nominating - This Committee meets annually in October.
By Laws- Committee met on April 10, 2025.
Head Start Strategic Planning Committee met..

_{(This will be discussed in Action Item 8)}

    The Chair may make changes to committee rosters and/or develop new committees.
    **Committees, other than Executive Committee, get named by the Board Chairperson
8. Action Items
   A. Seat new board member(s), if any*
       We currently have a full board of directors; no new members at this time.
   B. Approve Consent Agenda*
       1) Head Start/EHS & PIR Reports………………. (OS 5.9).………..……….....…..Berny Harris
       2) Community Services Report……..…………….(OS 5.9)………………….….…Amy Perales
          3) Human Resource Report……………………….(OS 5.9)…………….…….….…Jim Howard
       4) Service & HS Transportation Reports……….....(OS 5.9) …..………...……….Robert Norton
       5) Information Technology Report……………..…(OS 5.9)…………...……...…..David Buford
       6) Financial Reports……………………………………………………………..Shelley Mitchell
   C. Discuss/Approve Cost Allocation Plan
   D. Discuss/Approve Head Start Continuation Grant #06CH012925/02 $6,003,319 ($4,757,017, T&TA $45,638, NFS $1,200,664, ICP $593,998)
       See Justification Documents - ISD Partnership or Convert (17) Preschool Slots to (8) EHS Slots
       Approve Change in Scope Amended Head Start Grant #06CH012925/01 for a conversion of (17) Preschool enrollment slots to (8) Early Head Start slots starting August 1, 2025:
       Head Start Preschool Enrollment 465 to 448 Early Head Start Enrollment 16 to 24
   E. Discuss/Approve 2026CSBG (Community Services Block Grant) CAP (Community Action Plan)
   F. Discuss/Approve Consideration and possible approval of hiring Ann Manning and the Underwood Law Firm to serve as legal counsel for CSNT
   G. Discuss/Approve CSNT Employee Handbook (Policies and Procedures)
   H. Discuss/Approve Strategic Plan including Program Goals 2025-2026
9. Staff Reports
   Staff Reports are located under the consent agenda this month.
10. Chief Executive Officer's Report
11. Discussion Items
   A. Discuss Spring Progress Report for the 2024-2025 Head Start Program Goals
12. Audience Comments
13. Executive Session
   Reminder: According to Robert's Rules of Order, the minutes from Executive Session are reviewed and approved exclusively by those members
    who were present at the session. While there's an option to share the minutes with all members, the confidentiality of the discussions must be preserved.
   The board will enter executive session pursuant to Section 551.001(1)(2)(3)(J), and Section 551.074(1)(2) of the government codes
   A. Consultation between the board and its attorney in those instances in which the board seeks the Attorney's advice with respect to pending or contemplated litigation, settlement offers, and other matters where the duty of the attorney to his client requires confidentiality
   B. Discussion with respect to the purchase, exchange, lease, or value or real property, negotiated contracts, and prospective gifts or donations to the organization, when such discussion, if made public, would have a detrimental effect on the negotiating position of the organization.
   C. Discussion with respect to matters involving the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an officer or employee or to hear complaints or charges against such officer or employee, unless such officer or employee requests a public session.
   D. Discussion with respect to any matter specifically made confidential by law or regulation. Any other exception available by state law
   14. Required Action from Executive Session
   15. Adjourn Board Meeting
   * Requires Board Vote
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